More Green Jobs

Administrative Specialist III (Contracts) at Montgomery County DEP

Administrative Specialist III (Contracts) / Grade 23
Montgomery County Government
Department of Environmental Protection
2425 Reedie Drive, Wheaton, Maryland 20902

Salary Range: $61,189 to $101,350

THIS RECRUITMENT MAY BE USED TO FILL CURRENT AND FUTURE VACANCIES IN THE ADMINISTRATION AND OPERATIONS SECTION OF THE DIRECTOR’S OFFICE.

The mission of the Department of Environmental Protection (DEP) is to enhance the quality of life in our community by protecting and improving Montgomery County’s air, water, and land in a sustainable, innovative, inclusive, and industry-leading way while fostering smart growth, a thriving more sustainable economy and healthy communities.

DEP is seeking to fill an Administrative Specialist III position within the Procurement Section of the Director’s Office. The position will work independently under the guidance of the Contract Manager to develop solicitations in coordination with Program Staff, to include Requests for Proposals (RFPs), Invitation for Bids (IFBs), open solicitations, and informal solicitations. In addition, the position writes, develops, and administers contracts from solicitation to award; is responsible for contract amendments and other contract-related documents; and maintains contract files.

The position will seek insurance requirements and approvals and Local Small Business Reserve Program exemptions; maintain updated Contractor insurance certificates; coordinate with other County offices such as the Office of the County Attorney and the Office of Procurement; and assist with ongoing and/or local small business reporting, end-of-year encumbrances, and with purchase order accruals and liquidations.

The position also assists with general Procurement Section responsibilities such as resolution of issues relating to administration of contracts, which includes purchase order statuses, invoice payment statuses, reassignment of contracts, and contract non-compliance issues, and other duties as assigned. The position will utilize MS Office daily, typically Outlook, Word, Excel, Teams, Adobe DC Professional, SharePoint, and Oracle E-Business Suite financial/procurement modules.

The ideal candidate will have considerable knowledge of and experience with:

  • contract development and management;
  • efficient management of complete solicitation and contract processes in coordination with other staff and reviewing agencies; and
  • ensuring solicitation and contract compliance with regulations and codes.

The ideal candidate must also be able to work independently; organize, prioritize, and accomplish tasks on schedule; and work well under pressure; and must have excellent interpersonal and communication skills.

This position requires the ability to attend meetings, in person and video conferencing, or perform work at locations outside the office.

Candidates with prior procurement experience with a government agency are strongly encouraged to apply.

To ensure a positive workplace and to comply with Federal, State and County laws, the incumbent is responsible for completing mandatory trainings within the first three to six months or within the specified timeframe.

MINIMUM QUALIFICATIONS

Experience: Three (3) years of professional experience in procurement and contract administration.

Education: Graduation from an accredited college or university with a Bachelor’s Degree.

Substitutions:
EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

EXPERIENCE for EDUCATION: Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for year basis.

Montgomery County Government offers competitive salaries and excellent benefits.

To view the complete job announcement and to apply, please visit our website at https://www.montgomerycountymd.gov/HR/Recruitment/MCGCareers.html and click on the “Search for Jobs at MCG” tab. Read the full job description under the “General Professional” Job Category. Interested candidates must create an online account in order to apply.

The requisition number is IRC54099.

This Recruitment Closes May 17, 2022

All resume submissions must address the preferred criteria for the position, which are listed in the full advertisement, preferably in a separate section of the resume. Applicants are strongly encouraged to review the Resume Preparation Tips listed under the “Resources” tab on the Office of Human Resource’s MCG Careers webpage.

EOE. M/F/H.