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Program Coordinator, Political Affairs at the Environmental Defense Fund

Overall Function
The Program Coordinator is a key member of the Political Affairs team, which is based in the Washington, D.C. office.  The Program Coordinator is responsible for all administrative support for the Senior Vice President (SVP) of Political Affairs, and the Associate Vice President, Political Affairs.  Independent judgment is important and required to plan, prioritize and organize your workload within this busy program.  Ideal candidates are driven self-starters with the ability to grasp administrative processes quickly and work well within a team.  This is an excellent opportunity to use core business and administrative skills. The Program Coordinator reports to the Senior Specialist, Operations, Political Affairs.
Key Responsibilities
  • Responsible for all administrative tasks including travel planning, preparing expense reimbursements, scheduling and all additional administrative tasks necessary to support the Senior Vice President, and Associate Vice President.
  • Manage program’s legislative database including tracking of all congressional meetings, letter requests and program’s progress toward goals.
  • Attend internal and external meeting and be able to document, identify and track key takeaways, next steps, including research needs.
  • Coordinate with the program’s financial analyst on administering contractual agreements for consultants, including working with program staff and consultants to ensure the obligations of contracts are fulfilled and invoices are submitted in a timely fashion.
  • Apply excellent organizational, communication, and planning skills by responding to requests for information, helping to coordinate activities and projects for the legislative team and preparing correspondence as needed.
  • Manage other administrative tasks associated with staff, including logistics, office needs, and telecommunications.
  • A minimum of two years’ work experience in office administration and a Bachelor’s degree, or a Master’s degree with 0-1 year of work experience in office administration.
  • Creativity, energy, and the ability to multi-task and get work done under pressure.
  • Excellent organizational and administration skills.
  • Strong verbal and written communication skills.
  • Superior skills in MS Word, Excel, Access, PowerPoint.
  • Presence, confidence and integrity.
  • Ability and willingness to work as a strong team player, while at the same time able to work independently and as a self-starter.
  • An understanding of and commitment to Environmental Defense Fund’s mission of protecting the natural environment and limiting humankind’s impact on the planet.

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